Join ENSP Secretariat: Administration and Finance officer


Working within a very small and polyvalent team in the Brussels office, the ENSP Administration and Finance officer will deal with various tasks related to day-to-day running of the office, ensuring proper financial, administrative and HR service to support a 5 person team, the association board and broader membership. The Administration and Finance Officer will report to the ENSP Secretary General and work closely with the ENSP Projects officer. Full-time position – one-year contract, with extension possibilities


  • Annual budget, accounts and regular financial reports / declarations
  • EU funded project financial planning and reports
  • ENSP accounting system encoding and follow up
  • Manage payroll process with external payroll provider (social secretariat)
  • Manage contractor invoices, members reimbursement claims and staff expenses claims
  • Initiate and record payments
  • Coordinate annual membership invoicing and collection
  • Liaise with the external accountant and auditors
  • Work closely with different members of the Secretariat for planning, budgeting and reporting
  • Organize internal meetings (Board, General Assembly and weekly staff meetings)
  • Contribute to the general effort to strengthen the ENSP position where and when needed
  • Support in the organisation of internal events and meetings
  • Attend internal/external meetings and conference calls


  • 3-5 years of experience at working in administration and finance, preferably in an NGO, association or institution in Brussels
  • Experience and/or strong academic background with Belgian accounting practices and social law (payroll, employee enrolment, etc.)
  • A very organized and structured person able to plan activities and ensure timely implementation
  • Proficiency with MS office tools and excellent command of MS Excel required
  • Good organisational skills and ability to prioritise workloads
  • Ability to work under pressure and to tight deadlines
  • Good level of English as well as fluent French is required
  • Team spirit and flexibility

The ENSP Junior Administration and Finance Officer will be asked to sign a Conflict of Interest declaration in relationship with the Tobacco Industry and their front groups.

This position is on a full time one-year contract basis, with extension possibilities.

Monthly salary depending on experience: around 1.700€ (after tax and Social Security contributions of 45%)



Send directly your CV and a cover letter by Friday 29 September 2017 explaining point by point how your profile corresponds to the job requirements at

Submitted by: Polina Starchenko, 13 September 2017